Procurement & Projects
Becoming a vendor to omnitrax
In order for OmniTRAX to best serve our customers and the communities in which we operate, we demand that our suppliers and contractors are the best in their field.
While we are generally well served by our existing vendors, we are always looking to consider new vendors that excel in service, pricing, and safety. If you believe your company has what it takes to work with us, please read on!
Becoming a vendor is a process:
1. Ensure your business meets minimum requirements
Our Vendors must:
- Be properly insured, at minimum to include CGL, Automotive, Umbrella, and Workers Compensation policies. (see link below)
- Contractors working on railroad track or railroad equipment must meet federal FRA safety regulations.
- Offer Net 45 credit terms
- Adhere to our Vendor Code of Conduct
2. Complete our Prospective Vendor Information Form
Complete this information form: https://forms.office.com/r/btMn3gqRKi
Should you have an informational document describing your company and your capabilities, please email it to Sourcing, and mention in the email that you have submitted the OmniTRAX New Vendor Solicitation form.
Tips on your company getting consideration:
- Be specifc on which of our locations you can serve
- Include details of your safety record
- Provide specifics regarding goods and services you offer, including specifications when appropriate
- Provide pricing for at least a core subset of your goods and services
- Include freight and/or mobilization with your pricing
- Budgetary estimates on pricing, contingent on order quantities is acceptable
- Provide references, ideally other railroad customers
Emails from companies that have not completed this form will not be reviewed. Attachments must be in PDF format only. Due to security concerns, any other type of file format will not be opened.
3. Be Patient!
Your information will be reviewed and should we have a business need or interest in you goods or services, we will reach out to you. There is no estimate for when or if we will reach out to you. Again, we only reach out to new suppliers when we have a pending need, or are seeking better service, or pricing in a particular segment.
Due to volume and variety of solutions we receive, we are not able to reply to inquiries or solicitations from prospective vendors.
4. Bid on Projects, RFPs, and RFQs
Another great way to become a vendor with OmniTRAX is to successfully bid on the variety of Request-for-Proposals (RFPs) and Request-for-Quotes (RFQs) that we post regularly here on our Suppliers page.
While most of the RFPs are railroad infrastructure projects at our railroads, we will also post RFPs and RFQs for a variety of goods and services that we utilize in our day-to-day operations.
Competitive respondents to RFPs/RFQs that are selected for award get on the fast-track to being an OmniTRAX vendor!
5. Vendor Onboarding
We will only onboard vendors that have been awarded an order or contract.
Once there is a pending order or contract, Vendor Onboarding begins. This process consists of:
- Collecting business details, tax forms (W9), and payment information
- Collecting documentation about Vendor’s insurance coverage (COIs)
- Collecting documentation on Vendor’s compliance with FRA Safety Training regulations and FRA Drug & Alcohol Testing regulations.
- Agreeing to, and signing, our Terms & Conditions, Master Services Agreement, or Supplier Agreement
This process can take between 2-4 weeks, depending on the complexity of the agreement.
Project RFPs
Please contact with any questions.
ALABAMA
Project Name: STEM, NATCEM
Property: Alabama & Tennessee River Railway, LLC
Start Date: Fall 2024
Project Name: Ragland Connection
Property: Alabama & Tennessee River Railway, LLC
Start Date: Fall 2024
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COLORADO
Project Name: Eastman Park Dr. MP .05 W/W
Property: Great Western Railway of Colorado, LLC.
Start Date: Fall 2024
Project Name: Main St. Timnath Surface & Signal
Property: Great Western Railway of Colorado, LLC.
Start Date: Summer 2024
Project Name: MP 81.45 Crossing
Property: Great Western Railway of Colorado, LLC.
Start Date: Summer 2024
Project Name: MP 26.36 W/W
Property: Great Western Railway of Colorado, LLC.
Start Date: Summer 2024
Project Name: MP 21.19 J/W
Property: Great Western Railway of Colorado, LLC.
Start Date: Summer 2024
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GEORGIA
Project Name: Ties 1
Property: Georgia & Florida Railway, LLC
Start Date: Fall 2024
Illinois
Project Name: Rail Replacement Ottawa Sub
Property: Illinois Railway, LLC
Start Date: Summer 2024
Project Name: Rockford Tie and Surface
Property: Illinois Railway, LLC
Start Date: Summer 2024
Project Name: Chestnut Road Approach and Signal
Property: Illinois Railway, LLC
Start Date: Fall 2024
Project Name: Deleon Surface & Signal
Property: Illinois Railway, LLC
Start Date: Fall 2024
Project Name: Lasalle St. Road Approach and Signal
Property: Illinois Railway, LLC
Start Date: Fall 2024
Project Name: US 6 Norris St. Signal
Property: Illinois Railway, LLC
Start Date: Fall 2024
Project Name: Ties 1
Property: Illinois Railway, LLC
Start Date: Fall 2024
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INDIANA
Project Name: T&S Loop and Turnout – Trackwork
Property: Omni River Ridge, LLC dba River Ridge Railroad
Start Date: Fall 2024
Nebraska
Project Name: NKCR Crossing Renewal
Propery: Nebraska, Kansas & Colorado Railway, LLC
Start Date: Summer 2024
Project Name: DOT 8 Crossing Rehab
Property: Nebraska, Kansas & Colorado Railway, LLC
Start Date: Fall 2024
Project Name: Enders Crossing Renewal
Property: Nebraska, Kansas & Colorado Railway, LLC
Start Date: Summer 2024
Project Name: Wallace Crossing Renewal
Property: Nebraska, Kansas & Colorado Railway, LLC
Start Date: Summer 2024
Project Name: Wallace Crossing Rehab-N-23
Property: Nebraska, Kansas & Colorado Railway, LLC
Start Date: Summer 2024
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NEW JERSEY
Project Name: Transload Land & Track
Property: Winchester and Western Railroad Company
Start Date: Fall 2024
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OHIO
Project Name: NSR Yard Upgrade
Property: Newburgh & South Shore Railroad, LLC
Start Date: June 2024
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VIRGINIA
Project Name: Loudoun MP .20 Crossing
Property: Winchester and Western Railroad Company
Start Date: Summer 2024
Project Name: Clearbrook Track
Property: Winchester and Western Railroad Company
Start Date: Fall 2024
Our Values
Safety
by taking responsibility for our decisions and adhering to rules
Honesty
and TRUST by conducting business with integrity and having each other’s backs
Ownership
by doing what we say, doing it well and holding each other accountable as demanding partners
Respect
and VALUE OUR PEOPLE by encouraging thinking and valuing each other’s opinion and contribution
Teamwork
by over-communicating, collaborating and working together to drive results
Safety
By taking responsibility for our decisions and adhering to rules
Honesty
and TRUST by conducting business with integrity and having each other’s backs
Ownership
by doing what we say, doing it well and holding each other accountable as demanding partners
Respect
and VALUE OUR PEOPLE by encouraging thinking and valuing each other’s opinion and contribution
Teamwork
by over-communicating, collaborating and working together to drive results