Procurement & Projects
Becoming a vendor to omnitrax
In order for OmniTRAX to best serve our customers and the communities in which we operate, we demand that our suppliers and contractors are the best in their field.
While we are generally well served by our existing vendors, we are always looking to consider new vendors that excel in service, pricing, and safety. If you believe your company has what it takes to work with us, please read on!
Becoming a vendor is a process:
1. Ensure your business meets minimum requirements
Our Vendors must:
- Be properly insured, at minimum to include CGL, Automotive, Umbrella, and Workers Compensation policies. (see link below)
- Contractors working on railroad track or railroad equipment must meet federal FRA safety regulations.
- Offer Net 45 credit terms
- Adhere to our Vendor Code of Conduct
2. Complete our Prospective Vendor Information Form
Complete this information form: Prospective Vendor Form
Should you have an informational document describing your company and your capabilities, please email it to Sourcing, and mention in the email that you have submitted the OmniTRAX New Vendor Solicitation form.
Tips on your company getting consideration:
- Be specifc on which of our locations you can serve
- Include details of your safety record
- Provide specifics regarding goods and services you offer, including specifications when appropriate
- Provide pricing for at least a core subset of your goods and services
- Include freight and/or mobilization with your pricing
- Budgetary estimates on pricing, contingent on order quantities is acceptable
- Provide references, ideally other railroad customers
Emails from companies that have not completed this form will not be reviewed. Attachments must be in PDF format only. Due to security concerns, any other type of file format will not be opened.
3. Be Patient!
Your information will be reviewed and should we have a business need or interest in you goods or services, we will reach out to you. There is no estimate for when or if we will reach out to you. Again, we only reach out to new suppliers when we have a pending need, or are seeking better service, or pricing in a particular segment.
Due to volume and variety of solutions we receive, we are not able to reply to inquiries or solicitations from prospective vendors.
4. Bid on Projects, RFPs, and RFQs
Another great way to become a vendor with OmniTRAX is to successfully bid on the variety of Request-for-Proposals (RFPs) and Request-for-Quotes (RFQs) that we post regularly here on our Suppliers page.
While most of the RFPs are railroad infrastructure projects at our railroads, we will also post RFPs and RFQs for a variety of goods and services that we utilize in our day-to-day operations.
Competitive respondents to RFPs/RFQs that are selected for award get on the fast-track to being an OmniTRAX vendor!
5. Vendor Onboarding
We will only onboard vendors that have been awarded an order or contract.
Once there is a pending order or contract, Vendor Onboarding begins. This process consists of:
- Collecting business details, tax forms (W9), and payment information
- Collecting documentation about Vendor’s insurance coverage (COIs)
- Collecting documentation on Vendor’s compliance with FRA Safety Training regulations and FRA Drug & Alcohol Testing regulations.
- Agreeing to, and signing, our Terms & Conditions, Master Services Agreement, or Supplier Agreement
This process can take between 2-4 weeks, depending on the complexity of the agreement.
Bid Opportunities
Please contact with any questions.
Request Name: OmniTRAX, Inc. Georgia & Florida Railway, LLC (GFRR) – RFQ GFRR 2026-0050 TIES I OTM
Date Posted: 8/3/2026
Bid Period: 8/3/2026 – 8/24/2026
Description: OTM required for completion of project
General:
This project is funded in part by Federal funds issued through the U.S. Department of Transportation.
If your firm is interested in providing a quote, please request a quote invite by emailing rfp@omnitrax.com with the title RFQ GFRR 2026-0050 TIES I Ties.
Request Name: OmniTRAX, Inc. Georgia & Florida Railway, LLC (GFRR) – RFQ GFRR 2026-0049 TIES I Ties
Date Posted: 8/3/2026
Bid Period: 8/3/2026 – 8/24/2026
Description: Wood Crossties & Switch Ties required for completion of project
General:
This project is funded in part by Federal funds issued through the U.S. Department of Transportation.
If your firm is interested in providing a quote, please request a quote invite by emailing rfp@omnitrax.com with the title RFQ GFRR 2026-0049 TIES I Ties.
Request Name: OmniTRAX, Inc. Georgia & Florida Railway, LLC – RFP GFRR 2026-0010 TIES I Trackwork
Date Posted: 8/3/2026
Bid Period: 8/3/2026 – 8/24/2026
Final Date for Questions related to RFP: 8/12/2026 (Noon EST)
Description: This project provides rehabilitation of at-grade crossings, removal, disposal and installation of cross ties and switch ties, surfacing of track and turnouts across approximately 35.4 miles of rail. Georgia & Florida Railway, LLC (GFRR) – Transportation Investment for Employment and Safety (“TIES”) project funded in part by the Federal Railroad Administration FY22 Consolidated Rail Infrastructure and Safety Improvements (CRISI) grant.
General:
This project is funded in part by Federal funds issued through the U.S. Department of Transportation, Federal Railroad Administration.
If your firm is interested in providing a quote, please request a bid invite by emailing rfp@omnitrax.com with the title RFP GFRR 2026-0010 TIES I Trackwork.
Request Name: OmniTRAX, Inc. Georgia & Florida Railway, LLC – RFP 2026-0034 TIES I Project Management
Date Posted: 5/29/2026
Bid Period: 5/29/2026 – 6/24/2026 (Extended)
Final Date for Questions related to RFP: 6/12/2026
Description: In-field and desktop project management for tie replacement, surface, and crossing replacement project.
General:
This project is funded in part by Federal funds issued through the U.S. Department of Transportation, Federal Railroad Administration.
If your firm is interested in providing a bid, please request a bid package on or before 6/09/2026 by using this link: Contact
Request Name: OmniTRAX, Inc. Illinois Railway, LLC – RFP 2026-0036 TIES I Project Management
Date Posted: 5/29/2026
Bid Period: 5/29/2026 – 6/24/2026 (Extended)
Final Date for Questions related to RFP: 6/12/2026
Description: In-field and desktop project management for tie replacement, surface, and crossing replacement project.
General:
This project is funded in part by Federal funds issued through the U.S. Department of Transportation, Federal Railroad Administration.
If your firm is interested in providing a bid, please request a bid package on or before 6/09/2026 by using this link: Contact
Request Name: OmniTRAX, Inc. Winchester & Western Railway, LLC – RFP 2026-0047 WST Tie & Surface Project
Date Posted: 6/25/2026
Bid Period: 6/26/2026 – 7/15/2026
Final Date for Questions related to RFP: 7/10/2026
Description: Cross Tie, rail, Railroad Crossing replacement. Surfacing, Align and Dress Track.
General:
This project is funded in part by Federal funds issued through the U.S. Department of Transportation.
If your firm is interested in providing a bid, please request a bid package on or before 6/09/2026 by using this link: Contact
Request Name: OmniTRAX, Inc. Winchester & Western Railway, LLC – RFP 2026-0042 WST Tie & Surface Project – Steel, Rail & Other Track Material
Date Posted: 6/25/2026
Bid Period: 6/26/2026 – 7/15/2026
Final Date for Questions related to RFP: 7/10/2026
Description: Supply of Steel products required for completion of project.
General:
This project is funded in part by Federal funds issued through the U.S. Department of Transportation.
If your firm is interested in providing a bid, please request a bid package on or before 6/09/2026 by using this link: Contact
Request Name: OmniTRAX, Inc. Winchester & Western Railway, LLC – RFP 2026-0041 WST Tie & Surface Project – Wood Ties
Date Posted: 6/25/2026
Bid Period: 6/26/2026 – 7/15/2026
Final Date for Questions related to RFP: 7/10/2026
Description: Wood Crossties & Switch Ties required for completion of project.
General:
This project is funded in part by Federal funds issued through the U.S. Department of Transportation.
If your firm is interested in providing a bid, please request a bid package on or before 6/09/2026 by using this link: Contact
Request Name: OmniTRAX, Inc. Winchester & Western Railway, LLC – RFP 2026-0043 WST Tie & Surface Project – Crossing Material
Date Posted: 6/25/2026
Bid Period: 6/26/2026 – 7/15/2026
Final Date for Questions related to RFP: 7/10/2026
Description: Wood Crossties & Switch Ties required for completion of project.
General:
This project is funded in part by Federal funds issued through the U.S. Department of Transportation.
If your firm is interested in providing a bid, please request a bid package on or before 6/09/2026 by using this link: Contact
Request Name: OmniTRAX, Inc. Affiliated Railroads Tie Supply
Date Posted: 2/11/2025
Bid Period: 2/18/2025 – 3/11/2025
Final Date for Questions related to RFQ: 3/4/2025
Description: Supply of 300,000 Cross Ties across OmniTRAX, Inc. Affiliated Railroads. The resulting award will be for a Supply Agreement to purchase 300,000 ties over a 12-month period.
General:
1. Purchases executed through the resulting agreement are subject to stipulations of Grants provided by Federal, State, or other funding sources.
2. Buy America
If your firm is interested in providing a bid, please request a bid package on or before 2/28/2025 by using this link: Contact
ALABAMA
Project Name: STEM, NatCEM
Property: Alabama & Tennessee River Railway, LLC
Start Date: Summer 2025
Project Name: Ragland Connection
Property: Alabama & Tennessee River Railway, LLC
Start Date: Fall 2025
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COLORADO
Project Name: Eastman Park Dr. MP .05 W/W
Property: Great Western Railway of Colorado, LLC.
Start Date: Summer 2025
Project Name: Main St. Timnath Surface & Signal
Property: Great Western Railway of Colorado, LLC.
Start Date: Summer 2025
Project Name: MP 26.36 W/W
Property: Great Western Railway of Colorado, LLC.
Start Date: Summer 2025
Project Name: MP 21.19 J/W
Property: Great Western Railway of Colorado, LLC.
Start Date: Summer 2025
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GEORGIA
Project Name: Ties 1
Property: Georgia & Florida Railway, LLC
Start Date: Fall 2025
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Illinois
Project Name: Rail Replacement Ottawa Sub
Property: Illinois Railway, LLC
Start Date: Fall 2025
Project Name: Rockford Tie and Surface
Property: Illinois Railway, LLC
Start Date: Fall 2025
Project Name: Ties 1
Property: Illinois Railway, LLC
Start Date: Fall 2025
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Nebraska
Project Name: NKCR Crossing Renewal
Property: Nebraska, Kansas & Colorado Railway, LLC
Start Date: Fall 2025
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NEW JERSEY
Project Name: Transload Land & Track
Property: Winchester and Western Railroad Company
Start Date: Spring 2026
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VIRGINIA
Project Name: Clearbrook Track
Property: Winchester and Western Railroad Company
Start Date: Summer 2026
Our Values
Safety
by taking responsibility for our decisions and adhering to rules
Honesty
and TRUST by conducting business with integrity and having each other’s backs
Ownership
by doing what we say, doing it well and holding each other accountable as demanding partners
Respect
and VALUE OUR PEOPLE by encouraging thinking and valuing each other’s opinion and contribution
Teamwork
by over-communicating, collaborating and working together to drive results
Safety
By taking responsibility for our decisions and adhering to rules
Honesty
and TRUST by conducting business with integrity and having each other’s backs
Ownership
by doing what we say, doing it well and holding each other accountable as demanding partners
Respect
and VALUE OUR PEOPLE by encouraging thinking and valuing each other’s opinion and contribution
Teamwork
by over-communicating, collaborating and working together to drive results